Todoist
The to-do app that actually works
Overview
Todoist has been the benchmark personal task manager for over a decade. Its combination of natural language task entry, smart scheduling and cross-platform reliability makes it the first tool many productivity enthusiasts recommend.
Type 'Call client tomorrow at 3pm' and Todoist automatically sets the due date and time. Its AI-powered suggestions help prioritise your day, and the Karma system gamifies productivity in a way that actually works.
For individuals and small teams, Todoist Pro offers collaboration features, reminders and AI assistance that make it a complete personal productivity solution.
Todoist is the safest recommendation for anyone looking for a personal task manager. Its refinement, reliability and cross-platform availability make it the gold standard for individual productivity. The Pro plan at $4/month is outstanding value.
Scores
Todoist category scores
How it compares overall
Key features
Natural Language Entry
Type tasks naturally — 'Meeting Friday at 2pm' sets date and time automatically.
Today View
Curated daily task list helps you focus on what actually matters.
AI Assistant
AI suggests task priorities, breaks down projects and schedules your day.
Recurring Tasks
Flexible recurring schedules — daily, weekly, every 3rd Monday.
Every Platform
Native apps for iOS, Android, Mac, Windows, Web, Gmail, Outlook.
Collaboration
Share projects, assign tasks and comment with teammates.
Pricing
Free
- 5 projects
- 5 collaborators
- Basic views
- No reminders
Pro
- 300 projects
- 25 collaborators
- Reminders
- AI features
Business
- 500 projects
- Team inbox
- Admin controls
- Priority support
Pros & cons
What works
- Most refined task manager interface
- Natural language entry is best in class
- Truly cross-platform — works everywhere
- Reliable and fast
- AI prioritisation is genuinely helpful
- Karma system motivates consistency
What to watch
- Limited project management features
- Reminders require paid plan
- No time tracking built in
- Less powerful than full PM tools for teams
How Todoist compares
| Feature | Todoist | TickTick | Things 3 |
|---|---|---|---|
| Ease of Use | Highest | High | Medium |
| Natural Language | Best-in-class | Good | Good |
| Cross-platform | Best | Good | Apple only |
| Free Tier | 5 projects | Generous | Full free |
| Team Features | Good | Good | Limited |
Best for
Reviewed: April 2026. Scores and pricing are checked periodically — see our methodology. Pricing can change after publication, so always confirm current plans on Todoist's site before buying.